AGM 2014 Report by New President
The AABC held its Annual General Meeting this past
Saturday, April 26, at the Mearns Centre,
University of Victoria. There we discussed follow up
to the Archives Summit, as well as reviewed the
business of the organization by reviewing annual
reports, the budget, electing new members to the
Executive and discussing the new bylaws. You can review the
reports in the agenda package on the
There were engaging discussions of the possible partnerships and events for this coming year, including a conference at the time of the AGM in 2015, tentatively to be hosted in Coquitlam. This event may include a user-focused event or outreach in addition to a workshop/professional development session.
A new Executive was elected, which includes:
President: Caroline Posynick, Royal Roads University
Vice-President: Emily Lonie, City of Coquitlam
Treasurer (confirmed appointment to finish 2013-15 term):
Sarah Romkey, UBC
Secretary: Sarah Jensen, Government of BC
Member-at-Large: Ryan Gallagher, City of
Remaining on the Executive as Member at Large: Jane Morrison, University of Victoria Archives.
Thank you very much to Jennifer Yuhasz (former President and, when called for, Vice-President), Brenda Richmond (Secretary), Janet Turner (Institutional Member at Large) for your service in a challenging year.
Also, many thanks to the BC Archives for sponsoring the yummy lunch at this year's AGM.
The following four bylaw amendments were passed and will be sent for registry with the Societies office:
1. The first motion was to remove "Individual" and "Institutional" from the two Member-at-Large position titles, to allow for flexibility in portfolio assignments.
*Motion: Be it resolved to amend the bylaws of the Archives Association of British Columbia by renaming the two Member-at-Large positions. *
2. The second motion was to allow directors to serve more than one term consecutively passed without change to wording; previously, all directors except the Treasurer may serve only one term in the same office.
The purpose is to lessen the burden of volunteer recruitment.
*Motion: Be it resolved to amend the bylaws of the Archives Association of British Columbia by permitting members of the Executive Committee to serve two terms in the same office consecutively.*
3. The third motion was to make changes to the Standing Committees section, primarily to make the Finance Committee a standing committee instead of an ad-hoc committee, also to clarify titles and duties of other committees. As it was put forward:
Motion: Be it resolved to amend the bylaws of the Archives Association of British Columbia by establishing the Finance Committee as a Standing Committee and amending the names and purposes of the Nominations and Grants Committees.
*Motion: Be it resolved to amend the bylaws of the Archives Association of British Columbia by establishing the Finance Committee as a Standing Committee and amending the names and purposes of the Nominations Committee, and the Grants Committee.*
*Passed with the slight change to make it evident there were two distinct committees.*
4. The fourth motion was to amend Section II.2, the requirement to appoint an accounting firm to review the accounts of the association annually. The requirement is in place from the time when the AABC did not
employ an accountant as our financial manager. The Treasurer will present a report to each Annual General Meeting. This will save the AABC $5,000 annually and is not required by the Societies Act.
*Motion: Be it resolved to amend the bylaws of the Archives Association of British Columbia by amending Section II.2.*
*There was much discussion around this topic, and two motions were made after the amendment passed to ensure transparency of the association's financial management: the first, to lay out the existing financial
processes to the membership, and the second, for the executive to establish an additional financial review mechanism and report back to the membership prior to the next AGM. *