AABC/ARMA VI "Dominion of the Digital" - Conference Sessions at a Glance

Friday April 28th, 2017                                                                     

Location: Cadboro Commons; University of Victoria


8:15 - 8:45am: Registration


8:45 - 9:00am: Introduction and Welcome:

AABC President & ARMA VI President - Cindy McLellan & Dave Young ; First Nations Speaker Welcome


9:00 - 9:45am: Opening Keynote: 

Defending Traditional Rights in the Digital Age: A Case Study - Michelle Barroca & Margaret Teneese, Ktunaxa Nation

The opening keynote will provide participants with an interesting case study into the challenges of using archives and records management to support the case of the Ktunaxa people in opposing the development of a ski-resort on sacred land.


9:45 - 10:15am:  Poster Presentations - Lightning Rounds

  • Assessing Digital Readiness at UBC: Bridging the gap between records creators and the TDR - Barbara Towell, UBC

This poster will introduce an assessment tool designed to mitigate records risk associated primarily with transactional systems.

  • Improving Sustainability and Reducing Risk in a (locked) box - Alan Doyle, UBC

At the University of British Columbia a cooperative effort between Risk Management and the Records Management Office took a sustainability initiative and, by looking at it through a Risk Management lens, created a secure, digital media shred program for the entire community.

  • Colophons, Digiphons and Description: New Methods for New Media - Lois Evans, SLAIS

This poster uses colophons and digiphons to demonstrate how examining the continuity of documentary form over time can inform the representation of analog and digital materials in archival and library systems.

  • Distributing Dominion: A Provincial Digital Library for BC - Anita Cocchia, Caroline Daniels, Dana McFarland & Daniel Sifton

This poster introduces the Provincial Digital Library: a project that aims to provide access to the intellectual, historical, geographic and cultural record of the province to enhance the collective understanding of who we are in British Columbia.


10:15 - 11:00am:  Coffee, Posters & Vendors. Sponsor: Royal BC Museum and Archives

11:00 - 12:30pm: Speaker Presentations

Records Management Stream

  • BC Government's Approach to Information Management Compliance Assessment - Teresa Woods & David Padgett, BC Gov't

This session introduces the B.C. government's information management audit and assessment program, which aims to objectively evaluate information management practice against existing legislative and policy requirements. Presenters will discuss approach, assessment methodology and the goals of the program.

  • Assessing Your Records Management Program Using the Maturity Model - Ken Oldenburger, consultant

Using the Generally Accepted Recordskeeping Principles and the Maturity Model, Ken will direct information professionals on how to formally or informally assess their organisation's records management program. Bring your free copy of the MM with you when you attend! www.arma.org/docs/bookstore/theprinciplesmaturitymodel.pdf

Archival Stream

  • Digitization Initiatives at Library and Archives Canada - Marnie Burnham, LAC

This presentation will highlight a few of the digitization initiatives at LAC and efforts to make this content available to Canadians. It will provide an overview of their design, implementation and forecasted outcomes.

  • Engaging the Public through Online Learning & Outreach - Liz Crocker, RBCM

The Learning Portal allows the Royal BC Museum and BC Archives to connect collections with a broader audience and meet the needs of students and teachers. Liz will talk about challenges and benefits of aligning content with the new BC Curriculum for K-12.


12:30 - 1:30pm:  Lunch (provided)


1:30 - 2:30pm:  Speaker Presentations

Records Management Stream

  • Yin and Yang: Governance for Structured & Unstructured Content - Marcia Douglas & Jill Teasley, Deloitte

Using a case study example from a public sector organization, this session will discuss how to create an integrated EIM governance capability, aligning policy, standards and processes along with roles and responsibilities.

Archival Stream

  • Libraries, Archives and Museums in BC - A panel discussion about collaboration - David Alexander, Cindy McLellan & Daphne Wood

This session will focus on cross-sector partnerships highlighting gallery, library, archives and museum (GLAM) collaborations. The presenters will discuss their recently announced Memorandum of Understanding -- a first among Canadian provinces in this sector -- and will share examples including initiatives between the Royal BC Museum and Archives and Greater Victoria Public Library. Learn about the innovative ways that the GLAM sector works together and demonstrates significant impacts at the local and provincial level.


2:30 - 3:00pm:  Coffee, Posters & Vendors


3:00 - 4:00pm: Speaker Presentations

Records Management Stream

  • Mopping Up Metadata: Excel Formulas & Functions - Katrina Cohen-Palacios

This presentation introduces beginner and intermediate Excel functions to perform quality control on metadata. The advantages and pitfalls of manipulation with the conditional formatting, data validation, and formula functions will be explored.

  • Legal Issues in Record Keeping in the Cloud - Darra Hofman, SLAIS

Darra Hofman will give an overview of the findings of InterPARES Trust, a multi-national, interdisciplinary research project exploring issues concerning digital records and data entrusted to the internet.

Archival Stream

  • The Royal BC Museum and Archives: responding to the Truth and Reconciliation reports calls to action in a digital environment - Genevieve Weber, RBCM

How can we incorporate Aboriginal peoples annotations and descriptions into our traditional record? How can we use other digital platforms, such as social media, to incorporate a greater indigeneity into our conversations about and access to records? This paper will seek to address those questions.


4:00 - 4:15pm:  Closing Remarks


4:30 - 5:00pm:  AABC Annual General Meeting


5:00 - 7:00pm:  Social Event


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