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NEW CALEDONIA COMMUNITY ARCHIVES
RECORDS MANAGEMENT POLICY STATEMENT
The New Caledonia Community Archives collects and preserves the official records created, received, and accumulated by the City of New Caledonia and records relating to the history, organization, function, and structures of the city. In order to care for these records, the Archives shall:
- develop a records management programme to facilitate the retention and transfer of valuable records to the Archives and the regular destruction of unneeded and valueless records;
- work in cooperation with a records manager to supervise the records management programme;
- establish and meet regularly with a records management advisory committee, who will assist in the implementation of the records management programme and authorize the destruction and disposition of city records scheduled for disposal.
The following guidelines apply to the New Caledonia Community Archives' records management programme:
- The official records of the City of New Caledonia are the property of the city. Any employee leaving his or her position is required to leave all official records for any successors.
- The records manager may implement regulations and restrictions regarding the use of material held in the records centre. All regulations shall be distributed to city employees for their information.
- The records manager will survey the records of the city and determine retention and disposition schedules. Employees are required to abide by these schedules.
- Each office in the city shall designate one person as records officer, who shall be responsible for records management within the off ice, with the advice and assistance of the records manager.
- All records held in the records management programme are the property of the City of New Caledonia until they are deemed inactive, at which time they will either be transferred to the ownership of the archives or destroyed.
- Subject to the terms of the records management programme, any restrictions on official records shall expire ten years after the creation of the records, with the approval of the advisory committee.
Cameron Andrews, Archivist
New Caledonia Community Archives
34-1485 Stanton Drive
New Caledonia, B.C.
X0X 0X0 (604)555-7755
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