FUNCTIONAL CATEGORIES OF RECORDS GROUPED BY RELATIVE IMPORTANCE
This list is reproduced in whole from Maynard J. Brichford, Archives & Manuscripts: Appraisal & Accessioning (Chicago: Society of American Archivists, 1977), pp. 22-23, courtesy of the Society of American Archivists.
|
Usually Valuable
|
| Academic record cards |
Manuals, policy |
| Acts, legislative |
Manuals, procedure |
| Addresses |
Memoirs |
| Albums |
Memorials |
| Autobiographies |
Messages, official |
| Briefs |
Militia lists |
| Broadsides |
Minutes |
| Brochures |
Muster rolls |
| Budgets |
Newsletters |
| Bulletins |
Orders |
| Bylaws |
Organizational charts |
| Cadasters |
Platforms |
| Calendars |
Poll lists |
| Catalogues |
Proceedings |
| Census rolls |
Proclamations |
| Constitutions |
Recollections |
| Credences |
Regulations |
| Diaries |
Reports, annual |
| Digests |
Reports, audit |
| Directions |
Reports, research |
| Directives |
Resolutions |
| Directories |
Rolls |
| Dockets |
Rosters |
| Elections, certificates and returns |
Rules |
| Guides |
Speeches |
| Handbooks |
Statutes |
| Histories |
Studies |
| Indexes |
Summaries |
| Interviews |
Surveys |
| Journals, research |
Synopses |
| Laws |
Tax returns |
| Legal opinions |
Testimonials |
| Logs |
Wills |
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|
Often Valuable
|
| Abstracts |
Letters, personal |
| Agendas |
Lists |
| Agreements |
Maps |
| Announcements |
Memoranda |
| Awards |
Monographs |
| Books |
Motion picture films |
| Cables |
Music |
| Certificates |
Negative, photographic |
| Charts |
Order books |
| Circulars |
Papers, personal |
| Collections |
Pardons |
| Contracts |
Payroll summary cards |
| Correspondence |
Petitions |
| Course outlines |
Photographs |
| Despatches |
Plans |
| Diagrams |
Poems |
| Disk recordings |
Posters |
| Documents |
Publications |
| Drawings |
Recommendations |
| Field notes |
Registers |
| Files |
Reports, progress |
| Files, personnel |
Schedules |
| Files, research |
Scrapbooks |
| Film strips |
Specifications, building |
| Financial statements |
Subject Ales |
| Issuances |
Tape recordings |
| Journals |
Tariffs |
| Kinescopes |
Telegrams |
| Ledgers |
Videotapes |
| Letterbooks |
|
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|
Occasionally Valuable
|
Often Without Value
|
| Assessment records |
Account books |
| Bonds |
Accounting statements |
| Cards |
Addresses, manuscript version of published |
| Case files |
Applications |
| Catalogues |
Appointments |
| Clippings |
Authorizations of actions posted to perma nent records |
| Committee files |
Ballots |
| Course materials |
Bank statements |
| Examination questions |
Bills, financial |
| Folders |
Budget work papers |
| Instructions |
Cash books |
| Inventories |
Cheques,cancelled |
| Jackets |
Claims |
| Lectures |
Class books |
| Lists |
Day books |
| Materials |
Invoices |
| Nominations |
Leases |
| Notebooks |
Licences |
| Notices |
Manuscripts |
| Oaths |
Mortgages |
| Payrolls |
Notes, lecture |
| Press releases |
Notes, research |
| Programme documentation, ADP |
Orders, financial |
| Property control listings |
Outlines |
| Recommendations |
Payroll deductions, authorizations, and notices |
| Reprints or separates |
Property inventories |
| Returns |
Purchase orders |
| Schedules |
Reading files |
| Scrapbooks |
Receipts |
| Sketches |
Releases |
| Statements |
Requests |
| Statistical tables |
Requisitions |
| Tabulations |
Sales literature |
| Tapes, transcribed |
Slips |
| Transcripts |
Shorthand notes |
| |
Speeches, manuscript version of published |
| Tickets |
| Tickler files |
| Time books and records |
| Trial balances |
| Vouchers |
| Warrants |
| Work orders |
| Work papers |
| Worksheets |
| Usually Without Value |
| Duplicate copies |
| Stencils |
| Supplies |
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