Bibliography [1988]
The following list includes both introductory and basic materials on various archival subjects and technical literature on specific topics. Sections are organized to correspond with the chapters in the manual.
Textbooks and Reference Materials
Manuals, handbooks, and textbooks on archival theory and practice include:
Michael Cook. Archives Administration: A manual for intermediate and Smaller Organizations and for Local Government (Folkestone, England: William Dawson & Sons, 1977).
Carol Couture and Jean-Yves Rousseau, The Life of a Document. A Global Approach to Archives and Records Management (Montreal: Vehicule Press, 1982).
Maygene Daniels and Timothy Walch, eds., A Modem Archives Reader. Basic Readings on Archival Theory and Practice (Washington, D.C.: National Archives Trust Fund Board, 1984).
Kenneth W. Duckett, Modern Manuscripts: A Practical Manual for their Management, Care, and Use (Nashville: American Association for State and Local History, 1975).
Richard Lytle, ed., Management of Archives and Manuscript Collections for Librarians (Chicago: Society of American Archivists). (Hereafter referred to as SAA).
Thornton W. Mitchell, ed., Norton on Archives: The Writings of Margaret Cross Norton on Archival and Records Management (Chicago: SAAJ 975).
Ann Pederson, ed., Keeping Archives (Australia: Australian Society of Archivists, 1987). Available through SAA.
T.R. Schellenberg, Modern Archives. Principles and Techniques (Chicago: University of Chicago Press, 1956).
T.R. Schellenberg, The Management of Archives (New York: Columbia University Press, 1965).
Bibliographies on archives include:
Patricia A. Andrews and Bettye J. Grier, comps., Writings on Archives, Historical Manuscripts, and Current Records: 1979-1982 (SAA, 1985).
Susan L. Dupuis and Lise Perron-Croteau, List of Archival Literature in the Public Archives Library (Ottawa: Public Archives Canada, 1980).
Frank B. Evans, Modern Archives and Manuscripts: A Select Bibliography (SAA, 1975).
A standard glossary of terms is:
Frank B. Evans et al., A Basic Glossary for Archivists, Manuscript Curators, and Records Managers (SAA, 1974).
North American archival journals include:
The American Archivist, published quarterly by the Society of American Archivists.
Archivaria, published twice yearly by the Association of Canadian Archivists.
Directories of archives and archivists include:
Association of Canadian Archivists Membership Directory 1987-88 (Ottawa: Association of Canadian Archivists, 1988).
Marcel Caya, ed., Directory of Canadian Archives (Ottawa: Bureau of Canadian Archivists, 1986).
Establishing Your Archives
(See Chapter 1: Getting Started: Your Archival Organization)
For a general overview, see:
David B. Gracy, II, "Starting an Archives," Georgia Archives 1, no. 1 (Fall 1972): 20-29.
Starting an Archives (SAA "Problems in Archives" Kits, 1980).
For specialized archives, see:
College and University Archives. Selected Readings (SAA, 1979).
William A. Deiss, Museum Archives. An Introduction (SAA, 1983).
John A. Fleckner, Native American Archives: An Introduction (SAA, 1985).
Edie Hedlin, Business Archives: An Introduction (SAA, 1978).
August Suelflow, Religious Archives. An Introduction (SAA, 1980).
For information on fundraising, see:
Canadian Directory to Foundations (Toronto: Canadian Centre for Philanthropy, 1985).
Carol Gaspari and Helgi Kernaghan, Fund Raising, The Canadian View: A Selective Bibliography (St. Catharines, Ontario: Brock University Library, 1977).
Index to Federal Programs and Services (Ottawa: Task Force on Services to the Public, 1983-).
Archival Resources
(See Chapter 2: Resources: People, Facilities, and Money)
On designing a new archives building see:
Lionel Bell, "The Archivist and his Accommodations," Archivaria 8 (Summer 1979): 83-90.
For archival supplies, see:
Ontario Museum Association and Toronto Area Archivists Group, Museum and Archival Supplies Handbook (Toronto: Ontario Museum Association and the Toronto Area Archivists Group, 1986).
Acquisition, Appraisal and Accessioning
(See Chapter 3: Bringing Material into Your Archives: Acquiring, Appraising, and Accessioning)
A basic work on appraisal and accessioning is:
Maynard J. Brichford, Archives & Manuscripts: Appraisal & Accessioning (SAA, 1977).
On sampling and reappraisal, see:
Felix Hull, The Use of Sampling Techniques in the Retention of Records: A RAMP Study with Guidelines (Paris: UNESCO, 1981).
On the monetary appraisal of manuscripts, see:
David Walden, "Stretching the Dollar: Monetary Appraisal of Manuscripts," Archivaria 11 (Winter 1980-81): 101-13.
See also:
University of Washington Libraries, Manual for Accessioning, Arrangement, and Description of Manuscripts and Archives (Seattle: University of Washington Libraries, 1979).
Archival Arrangement
(See Chapter 4: Organizing Archival Material)
A basic work on arrangement is:
David B. Gracy II, Archives & Manuscripts: Arrangement & Description (SAA, 1977).
An explanation of the theory of levels of arrangement is:
O.W. Holmes, "Archival Arrangement: Five Different Operations at Five Different Levels," The American Archivist 27, no. 1 (January 1964): 21-41.
See also:
University of Washington Libraries, Manual for Accessioning, Arrangement, and Description of Manuscripts and Archives.
Archival Description
(See Chapter 5: Describing Archival Material)
A basic work on description is:
Gracy, Archives & Manuscripts: Arrangement & Description.
For recommendations on descriptive standards, see:
Bureau of Canadian Archivists, Working Group on Archival Descriptive Standards, Toward Descriptive Standards: Report and Recommendations of the Canadian Working Group on Archival Descriptive Standards (Ottawa: Bureau of Canadian Archivists, 1985).
For examples of various finding aids and forms, see:
Inventories and Registers: A Handbook of Techniques and Examples (SAA, 1976).
SAA Forms Manual Task Force, Archival Forms Manual (SAA, 1982).
The library cataloguing standard is:
Michael Gorman and Paul W. Winkler, eds., Anglo-American Cataloguing Rules. 2d ed. (Chicago: American Library Association and Ottawa: Canadian Library Association, 1978). This work is commonly referred to as AACR2.
A simplified version of this work is:
Michael Gorman, The Concise AACR2, Being a Rewritten and Simplified Version of Anglo-American Cataloguing Rules. 2d ed. (Ottawa: Canadian Library Association, 1981).
For information on indexing, subject headings, and standardized terminology, see:
Canadian Subject Headings. 2d ed. (Ottawa: National Library of Canada, 1985).
Canadiana Authorities (Ottawa: National Library of Canada, 1976- ).
Library of Congress Subject Headings. 9th ed. (Washington, D.C.: Library of Congress, 1980).
Name Authorities (Washington, D.C.: Library of Congress, 1974- ).
Provincial Archives of Alberta Subject Headings. Rev. ed. (Edmonton: Provincial Archives of Alberta, 1984).
For information on the Union List of Manuscripts, see:
Union List of Manuscripts in Canadian Repositories. Guide for the Preparation of Returns (Ottawa: Public Archives of Canada, 1982).
See also:
University of Washington Libraries, Manual for Accessioning, Arrangement, and Description of Manuscripts and Archives.
Conservation and Security
(See Chapter 6: Conservation and Security)
Basic works on conservation and security include:
Joyce M. Banks, Guidelines for Preventive Conservation (Ottawa: Committee on Conservation, 1981).
Mary Lynn Ritzenthaler, Archives & Manuscripts. Conservation (SAA, 1983).
Timothy Walch, Archives & Manuscripts: Security (SAA, 1977).
For information on monitoring temperature and relative humidity, see CCI publications, including:
CCI Environmental Monitoring Kit (CCI Notes 2/4).
R.H. Lafontaine, Environmental Norms for Canadian Museums, Art Galleries, and Archives (Technical Bulletin 5).
R. H. Lafontai ne, Recommended Environmental Monitors for Museums, Archives, and Art Galleries (Technical Bulletin 3).
Relative Humidity: Its Importance, Measurement, and Control in Museums (Technical Bulletin 1).
For information on fluorescent lighting and monitoring light levels, see CCI publications, including:
R.H. Lafontaine, Fluorescent Lamps (Technical Bulletin 7).
Museum Lighting (Technical Bulletin 2).
Ultraviolet Filters for Fluorescent Lamps (CCI Notes 2/1).
Using a Camera to Measure Light Levels (CCI Notes 2/5).
For information on the care and conservation of archival materials, including fumigation, deacidification, and encapsulation, contact CCI See also:
Banks, Guidelines for Preventive Conservation.
Ritzenthaler, Archives & Manuscripts: Conservation.
For information on disaster planning and the care of vital records, see:
John P. Barton and Johanna G. Wellheiser, eds., An Ounce ofPrevention: A Handbook on Disaster Contingency Planning for Archives, Libraries, and Record Centres (Toronto: Toronto Area Archives Group, 1985).
Disaster Prevention and Preparedness (SAA Problems in Archives Kit, 1982).
Planning for Disaster Management: Introduction (CCI Notes 14/1).
Planning for Disaster Management. Emergency or Disaster? (CCI Notes 14/2).
Planning for Disaster Management: Hazard Analysis (CCI Notes 14/3).
See also:
Paul N. Banks, A Selective Bibliography on the Conservation of Research Library Materials (SAA, 1981).
Textual Records
(See Chapter 7: Textual Records)
The Working Group on Archival Descriptive Standards' recommended standard for the description of textual records is:
S.L.Hensen, comp., Archives, Personal Papers, and Manuscripts. A Cataloguing Manual for Archival Repositories, Historical Societies, and Manuscript Libraries (Washington, D.C.: Library of Congress, 1983).
For the care of textual records, see:
Duckett, Modern Manuscripts. A Practical Manual for their Management, Care and Use.
On specific treatments for textual records, see CCI publications, including.
Dry Methods for Surface Cleaning of Paper (CCI Technical Bulletin 11)
Protective Enclosures for Books and Paper Artifacts (CCI Notes 11/1).
Photographs and Visual Records
(See Chapter 8: Photographs and Other Visual Records)
Photographs
Basic manuals on the care of photographs include:
Jean E. Dryden, Images in Time: A Basic Guide to the Processing and Preservation of Historical Photographs (Alberta: Alberta Educational Communications Corporation, 1982).
Mary Lynn Ritzenthaler, Gerald J. Munoff, and Margery S. Long, Archives & Manuscripts. Administration of Photographic Collections (SAA, 1984).
Robert A. Weinstein and Larry Booth, Collection, Use, and Care of Historical Photographs (Nashville: American Association for State and Local History, 1977).
The Working Group on Archival Descriptive Standards' recommended standard for the description of photographs is:
ElisabethW. Betz,comp., Graphic Materials: Rules for Describing Original Items and Historical Collections (Washington, D.C.: Library of Congress, 1982).
See also:
Elisabeth W. Betz, Subject Headings Used in the Library, of Congress, Prints and Photographs Division (Washington, D.C.: Library of Congress, 1980).
On the care and handling of photographs, see:
James M. Reilly, Care and identification of 19th-Century Photographic Prints (New York: Eastman Kodak Company, 1986).
Siegfried Rempel, The Care of Black and White Photographic Collections. identification of Processes (CCI Technical Bulletin 6).
Siegfried Rempel, The Care of Black and White Photographic Collections: Cleaning and Stabilization (CCI Technical Bulletin 9).
Weinstein and Booth, Collection, Use, and Care of Historical Photographs.
For information on photographic storage materials, see the publications of the American National Standards Institute, Inc. (11430 Broadway, New York, N.Y., U.S.A., 10018), including:
American Standard Requirements for Photographic Filing Enclosures for Storing Processed Photographic Films, Plates and Papers (ANSI PH1.53, 1978).
Practice for Storage of Black and White Photographic Paper Prints (ANSI PH1.48, 1974).
Practice for Storage of Processed Safety Photographic Film (ANSI PH1.43, 1979).
See also:
A. Clavet, Guide to Canadian Photographic Archives: Directions for the Description of Photographic Records Kept in Canadian Repositories (Ottawa: National Photography Collection, 1977).
Film and Video
The Working Group on Archival Descriptive Standards' recommended standards for the description of films and moving images are:
Wendy White-Hensen, Archival Moving Image Materials. A Cataloguing Manual (Washington, D.C.: Library of Congress, 1984).
Jean Weihs et A, Nonbook Materials: The Organization of Integrated Collections. 2d ed. (Ottawa: Canadian Library Association, 1979).
Prints, Paintings, and Drawings
The Working Group on Archival Descriptive Standards' recommended standard for the description of prints, paintings, and drawings is:
Betz, Graphic Materials: Rules for Describing Original items and Historical Collections.
On the care and treatment of works of art, contact the CCI and see their publications, including:
Cleaning Paintings (CCI Notes 10/1). Matting Works on Paper (CCI Notes 11/5).
Storage Systems for Paintings (CCI Notes 10/3).
Cartographic Records
(See Chapter 9: Maps, Plans, and Architectural Drawings)
A basic work on maps and architectural records, which also discusses the care and handling of maps is:
Ralph E. Ehrenberg, Archives & Manuscripts: Maps and Architectural Drawings (SAA, 1982).
The Working Group on Archival Descriptive Standards' recommended standards for description of maps are:
Gorman and Winkler, AACR2 Chapter 3: "Cartographic Materials," pp. 83-109.
H.L.P. Stibbe, ed., Cartographic Materials. A Manual of Interpretation for AACR2 (Ottawa: Canadian Library Association, 1982).
See also:
D.R.Chamberlin, "The Description of Cartographic Archives Using the AngloAmerican Cataloguing Rules, Second Edition, Archivaria 13 (Winter 1981-82): 41-46.
Sound Recordings and Oral History
(See Chapter 10: Sound Recordings and Oral History)
A basic work on sound recordings is:
Public Archives Canada, Sound Archives Section, Sound Archives. Guide to Procedures (Ottawa: Public Archives Canada, 1979).
For information on oral history, see:
Derek Reimer, ed., Voices: A Guide to Oral History (Victoria: Provincial Archives of British Columbia, 1984).
The Working Group on Archival Descriptive Standards' recommended standards for the description of sound recordings are:
Gorman and Winkler, AACR2, Chapter 6: "Sound Recordings," pp. 144-63.
Weihs et al., Nonbook Materials: The Organization of Integrated Collections.
On the care and handling of sound recordings (including information on cleaning and anti-static products) see:
Jerry McWilliams, The Preservation and Restoration of Sound Recordings (Nashville: The American Association for State and Local History, 1979).
Other Archival Holdings
(See Chapter 11: Other Archival Holdings)
Books
On the care and preservation of books and other archival materials, see:
Susan G. Swartzburg, Preserving Library Materials: A Manual (Metuchen, New Jersey: Scarecrow Press, 1980).
Newspapers
On indexing newspapers, see:
Newman, John, and Patricia Richter. Indexing Local Newspapers (AASLH Technical Leaflet).
Artifacts
A basic work on museum activities is:
G. Ellis Burcaw, Introduction to Museum Work. 2d ed. (Nashville, American Association for State and Local History, 1983).
For information on the care and treatment of artifacts, see CCI publications, including CCI Notes on ethnographic materials; leather, skin and fur, metals; and textiles and fibres.
Machine-readable Records
Basic works on machine-readable records include:
Margaret L. Hedstrom, Archives & Manuscripts. Machine-Readable Records (SAA, 1984).
Public Archives Canada, The Machine Readable Archives: An Overview of its Operations and Procedures (Ottawa: Minister of Supply and Services, 1980).
The Working Group on Archival Descriptive Standards' recommended standard for description of machine readable records is:
S.A. Dodd, Cataloguing Machine-Readable Data Files: An Interpretive Manual (Chicago: American Library Association, 1982).
Records Management Programmes
(See Chapter 12: Records Management Programmes)
A basic textbook on records management is:
W.O. Maedke, M. Robek, and G. Brown, Information and Records Management. 2d ed. (Encino, California: Glencoe Press, 1981).
See also:
Couture and Rousseau, The Life of a Document. A Global Approach to Archives and Records Management
Public Archives Canada, Records Scheduling and Disposal (Ottawa: Ministry of Supply and Services, 1976).
On records surveys, see:
John A. Fleckner, Archives & Manuscripts: Surveys (SAA, 1977).
Reference Services and Public Relations Activities
(See Chapter 13: Reference Services and Public Relations Activities)
Basic works on reference services and public relations activities include:
Sue E. Holbert, Archives & Manuscripts: Reference & Access (SAA, 1977)
Ann E. Pederson and Gail Farr Casterline, Archives & Manuscripts: Public Programs (SAA, 1982).
On copyright and other legal questions important to archivists, see:
Gary M. Peterson and Trudy Huskamp Peterson, Archives & Manuscripts. Law (SAA, 1985).
A.A. Keyes and C. Brunet, Copyright in Canada: Proposals for a Revision of the Law (Ottawa: Consumer and Corporate Affairs Canada, 1977).
Holbert, Archives & Manuscripts: Reference and Access.
On exhibits, see:
Gail Farr Casterline, Archives & Manuscripts: Exhibits (SAA, 1980).
On copying archival material, see:
Carolyn Hoover Sung, Archives & Manuscripts: Reprography (SAA, 1982).
Computers in the Archives
(See Chapter 14: Computers and the Archives)
A basic work on automating archives is:
Richard Kesner, Automation for Archivists and Records Managers.- Planning and Implementation Strategies (SAA, 1984)