Job Board

1. Archives Assistant (Vancouver)

Archives Assistant

Archives Office, Archdiocese of Vancouver

Two (2) Temporary Full-time Positions

Under the supervision of the Archivist, the position will provide administrative and technical support, including scanning, data collection, and data entry to the Archives Office on a comprehensive digitization project of the architectural drawings housed in the Archdiocesan Archives.

Duties include:

• Assisting the Archivist in carrying out a comprehensive digitization program of the architectural records by:
• Identifying the material to be scanned, including locating it from sources outside the archives.
• Managing the collection, including developing inventories and entering data into various spreadsheet and database applications.
• Scanning oversized architectural plans and drawings according to established techniques and specifications.
• Other related duties.

Position requirements:

• Have completed or in the process of completing a university degree and/or a postsecondary diploma or certificate in Information Management, Archival Studies or a recognized Library and Information Technology Program; or equivalent combination of education and experience;
• Excellent organizational skills and attention to detail;
• Knowledge of Microsoft Office applications;
• Previous experience working in collection management in a library, museum, archives or records management environments and/or with digitization programs and projects would be an asset;
• Awareness of archival principles, practices and techniques and the Rules for Archival Description (RAD), and Metadata standards would be an asset.

Working Environment:

• This is a temporary full-time position for approximately 3-4 months;
• Normal office hours are 9 am to 4:30 pm.

How To Apply:

Please submit a résumé and a one-page cover letter by February 23rd to:

Office of Human Resources

Roman Catholic Archdiocese of Vancouver

John Paul II Pastoral Centre

150 Robson Street,

Vancouver, B.C., V6B 2A7

Fax: 604 443 3239

Email: HumanResources@rcav.org

Website: www.rcav.org

2. Archivist (Toronto, Ontario)

Archivist (Toronto, Ontario)

TFS Canada's International School (Toronto-ONT)

In anticipation of TFS' upcoming 50th anniversary, TFS is creating a new contract position to ensure the school has access to a well organized archive of our historical materials.

This is a one year full-time contract position, starting ASAP, with the possibility of a  part-time contract renewal thereafter.

TFS will celebrate its 50th anniversary in 2012-13. We will have many opportunities to highlight our rich history during the various celebrations. To do so, we must be able to access a secure, well-organized collection of material that documents our past. 

Responsibilities:

Reporting to the Director of Marketing & Communications, this position is needed to build on preliminary archive work that has been done and deliver on recommendations from an Archives Association of Ontario site visit report.  Initially, the Archivist will be responsible for recommending how and where to set up our archives, overseeing a move of materials to proper storage, and developing a cataloguing and retrieval system.

On an ongoing basis, the Archivist will be responsible for soliciting and acquiring new materials as well as  appraising, selecting, arranging, describing, and providing access to records of historical significance in all formats (e.g. paper, electronic, photographic, audio, video) and from a variety of sources. The Archivist will be expected to develop the TFS Archives in accordance with institutional standards, specifications, best practices and procedures. The Archivist may be asked to oversee a small team of volunteers who are willing to sort, process and identify materials.

Staff and volunteers working on the 50th anniversary plans have numerous projects planned and many of them rely on archival material. Working closely with the Director of Marketing & Communications, the successful candidate will be responsible for providing reference services to the TFS community to support key projects. Archival material will also need to be prepared for certain displays on-site.

Qualifications:
An undergraduate degree and a master's degree in archival studies or extensive experience (a minimum of two years) in archival management.
A thorough understanding of the principles of records management, Canadian archival theory and practice and the Canadian Rules for Archival Description (RAD); experience in records management is desirable;
Strong skills with Microsoft Office (Word, Excel, Access, Power Point). Knowledge and experience of application software commonly used in archival settings is desirable.
Demonstrated ability to work accurately and completely, establish priorities, meet deadlines and work either independently and/or as part of a team with only general supervision
The ability to ask clear, concise and relevant questions to obtain sufficient information to provide colleagues and key volunteers with the appropriate resources and/or services
Demonstrated analytical, organizational and communication skills
Experience providing reference services an asset
Knowledge of access and privacy legislation as applicable to archives an asset
Strong communication skills in English.  Communication skills in French are not required but would be an asset.

Please send your application by February 29, 2012 at the latest to:  dgagne@tfs.ca

3. Director, Access and Preservation Services (Alberta)

Director, Access and Preservation Services

Senior Manager 1
Provincial Archives of Alberta

Culture and Community Services, Edmonton - The Provincial Archives of Alberta (PAA) preserves the collective memory of Alberta and contributes to the protection of Albertans' rights and  sense of identity.  The holdings of the PAA include several thousand meters of government and private textual records, over 2 million photographs, as well as sound recordings, film and video resources, maps, plans and architectural drawings.  The Archives seeks to be the source of enduring knowledge that fully documents the Alberta experience, accessible to all and integral to the historical foundation and cultural, social and economic advancement of the province. 

Reporting directly to the Executive Director/Provincial Archivist, this leadership position is responsible for overseeing the Access and Preservation Services Section's role in fulfilling the PAA's mandate of acquiring, preserving and making available government and private records of enduring value and significance to Albertans.  As the successful candidate, your responsibilities will include:

• Providing supervision and support to permanent staff, interns, contractors and volunteers, ensuring awareness in their responsibilities that results in compliance with all guiding legislation.
• Providing leadership for the development and delivery of a broad range of access and preservation programs and services, including reference, research and reproductions, outreach, volunteer coordination, promotions, exhibit coordination and shared website development.
• Overseeing the Archives Store and Client Services revenue generating operation.
• Work to expand the Archives' client base to increase priority markets, including teachers and students, Aboriginals and Métis, multicultural communities, and other potential target groups.
• Liaising with the Friends of the Provincial Archives of Alberta Society.
• Assisting in the Archives' mandate to acquire by identifying collection gaps and ensuring section staff is knowledgeable about the donation process.

To be successful in this role, you will require:

• The ability to maintain a balance between making records available, essential preservation activities and complying with federal and provincial legislation concerning access and privacy.
• Extensive knowledge of applicable legislation (Historical Resources Act, Government Organization Act, Copyright Act,  Freedom of Information and Protection of Privacy Act, Personal Information Protection Act).
  Knowledge of the Provincial Archives' diverse client and stakeholder groups.
• Outstanding interpersonal and communication skills to develop and maintain successful relationships with diverse clients, partners and stakeholders.
• Strong leadership and supervisory skills.

Qualifications: A master's degree in archival studies, library and information studies, history or other related field is required, plus a minimum of four years of progressively responsible related experience.  Previous supervisory and/or management experience is required. 

Notes:  Successful candidates will be required to undergo security screening.  This competition may be used to fill future vacancies.

Salary Range: $3,091.04 - $4,217.48 bi-weekly ($80,676 - $110,076 annually).        
Competition No: #1009594
Closing Date: February 27, 2012

How to Apply: Online applications are preferred. To apply online, please visit https://www.jobs.alberta.ca/. Note: As only one file can be uploaded, please ensure your cover letter, resume and any other related documents are submitted in one file. If you are unable to submit an electronic version of your resume, please submit your resume, quoting the Job ID 1009594, to: Mihaela Petreanu, Culture and Community Services, 7th floor Standard Life Centre 10405 Jasper Avenue, Edmonton, AB, T5J 4R7. Fax: (780) 422-3142. Applicants who apply online will be able to track the status of their application.

If you require any further information on this job posting, please contact Alex Rayner at Alex.Rayner@gov.ab.ca. We thank all applicants for their interest. All applications will be reviewed to determine which candidates' education and experience best meets the needs of the position. Only individuals selected for interviews will be contacted.

4. Archivist (BC Public Service; 3 positions)

Archivist (BC Public Service)

Organization: Information Access Operations, Ministry of Labour, Citizens' Services and Open Government
Location: Victoria
Job Type: Regular Full Time
Salary: $56,055.99 - $64,052.10 annually
There are 3 positions available
Deadline: February 29, 2012

Information Access Operations (IAO) is the corporate information management organization providing records management and freedom of information services to BC government ministries and other public bodies.

Records Management Operations provides a work environment that emphasizes professionalism and teamwork, and has been ranked as a "top work unit" for 4 fo the last 5 years.

As Archivist, you will identify government records that must be preserved to protect government and citizen rights, uphold government accountabilities, meet long-term legal, fiscal, audit and operational requirements, and preserve the province's documentary heritage. Focused on achieving results as well as providing high quality service, you will develop Operational Records Classification Systems (ORCS) and other classification, retention and disposition schedules in compliance with legislative and client requirements. A skilled problem solver with advanced analytical abilities, you will determine the final disposition of government information holdings based on an analysis of the enduring evidential, historical and legal values to the government and the public. If you are a dynamic archival professional who is interested in advising government ministries and agencies on management, classification, and disposition of government information holdings throughout the life cycle, then we look forward to your application.

For details on how to apply, review the information posted about this job on the BC Public Service Job Opportunities site.