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Canadian Conservation Institute "Digital Preservation" virtual workshop

The AABC is pleased to work with our CCI colleagues to present the Digital Preservation workshop in an interactive and online format.

Curators, Collections Managers, Conservators, Archivists and other personnel responsible for the preservation of digital assets, particularly in smaller institutions will be interested in this workshop that outlines best practices for preserving digital information. Topics covered include appropriate selection criteria for physical carriers as well as tools for taking stock of existing digital assets and for developing digital preservation policies, plans and procedures. Software and hardware solutions for digital preservation in small to medium-sized heritage institutions are also recommended.

A COVID-friendly format!

The workshop will be presented over 3 online sessions, held in succession. Participants will be expected to attend each session online and will be required to prepare with an assignment and/or readings prior to each session (no more than 1 hour of prep time per session). Workshop materials will be supplied 1 week before the workshop starts.


Dates: September 15-17, 2020 (10:00am - 12:00pm each day)

Registration Open: July 31 - September 4, 2020 (or until spaces filled)

Registration FeeAABC Members - $250.00; Non-members - $350.00

Workshop enrollment: max 21 participants

Attendees must have:

  • Computer with an active internet connection, and web browser
  • Any plug-in necessary to access Zoom webinar/meeting software
  • Microphone and speakers (internally in computer, or external)
  • A spreadsheet application capable of opening and editing an Open Office Spreadsheet (xlsx) document (eg: MS-Excel).
  • A word processing application capable of opening and printing an Open Office Document (docx) file (eg: MS-Word).

Registration is now OPEN!

Digital Preservation – Virtual Workshop Learning objectives

Upon completion of this workshop, participants will be able to:

  • identify digital assets in their institution and assess the risk and impacts of losing access to these assets;
  • develop a digital preservation policy, plan and procedures;
  • understand the factors relevant to the choice of physical carriers; and
  • install and use hardware and software for the purpose of preserving digital assets in smaller heritage institutions.



Taking stock of existing digital resources

The use of an inventory template to identify digital assets in an institution and to assess the risk and potential impacts of losing access to these assets.  Identification of various physical carriers.  Predicted lifespan of optical discs, magnetic tapes and magnetic disks. Recommendations for management and future selection of physical carriers.

Digital preservation policy development

Discussion of how to use a template to produce a concise and meaningful digital preservation policy. The importance of policy will also be discussed, including using its development as a means of obtaining buy-in from the institution’s management and using the resulting document as a guide to produce a digital preservation plan.

Digital preservation plan development

Using a template to ensure all facets of plan development are taken into account. Learning how to identify constraints, and using these constraints to produce and compare various digital preservation solutions. Selecting and justifying the selection of a digital preservation action plan.

Examples of digital preservation hardware and software for small heritage institutions

Testing of back-up and checksum software.  Discussion of disk pooling as an affordable alternative to linear tape or traditional (RAID) disk arrays.  Example procedures will be covered to produce weekly and monthly back-ups, as well as long-term preservation copies of digital assets.





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