Archives Internship-University of Alberta Archives (Edmonton, AB)

The University of Alberta Archives (UAA), located in Edmonton, AB, is
pleased to offer an Archives Internship through the Young Canada Works
program. The internship will run approximately 21 weeks, from November
2020-March 31, 2021. The successful candidate will be expected to work 35
hours per week at a rate of $25/hour.


The University of Alberta Archives (UAA) is the official repository for the
permanently valuable records of the University of Alberta and its
affiliated institutions. The archives acquires, preserves and makes
available university records and private papers from faculty, staff,
students, alumni and various university related organizations.

In December 2019, the UAA acquired the archives of Campus St. Jean (CSJ), a
French-language teaching institution at the University of Alberta. The CSJ
Archives consists of 32 private fonds measuring about 30 m. In addition to
textual records, the archives contain a variety of audiovisual and
photographic material. The UAA requires an Archives Intern to assist with
processing, arranging and describing this material in both French and
English. The Archives Intern will also assist with providing reference
services to the material, and other projects as assigned. Most of the work
will be done remotely.


The following may be performed remotely.

   - Describe archival fonds according to Canadian archival descriptive
   standards (the Rules for Archival Description) and develop inventories.
   - Work with archival description software, AtoM, to enter archival
   descriptions and name authority information.
   - Index and update metadata for digitized photographs and other digital
   - Provide reference services to patrons, providing them with information
   and assistance navigating finding aids via email or over the phone.
   In-person reference may be provided circumstances permitting.

The following will be performed onsite, circumstances permitting.

   - Physically process textual and AV archival materials including
   rehousing them into archival folders, boxes and sleeves as required.
   - Identify records that are at risk and work with the Archives Assistant
   and/or Curator to apply preventative preservation methods.
   - Assess unprocessed records to determine their informational and
   evidentiary values and make decisions as to what is to be retained and made
   accessible to researchers (archival appraisal).
   - Digitize select content and upload to AtoM and other online finding


   - Must be a recent graduate of a master's level archival, library or
   equivalent degree program.
   - Ability to speak, read and write in French and English is required.
   - Familiarity with the Canadian archival descriptive standard, Rules for
   Archival Description (RAD).
   - Ability to appraise material for disposition, under the guidance of
   the Archivist.
   - Basic preservation knowledge for a range of materials, including
   textual records, audio-visual materials and photographs.
   - Comfort with technology, including having a working knowledge of
   Gmail, Google Calendar, Google Drive and Google Meet.
   - Previous experience using AtoM descriptive software is an asset.
   - Experience interacting with archives or library patrons in a customer
   service setting.
   - Ability to work in a team and independently from a remote location.
   - Strong attention to detail and the ability to accurately follow
   instructions, guides and templates.
   - Strong time management skills and an efficient work ethic.
   - Familiarity with the Canadian Copyright Legislation and AB Freedom of
   Information and Protection of Privacy Act is an asset.

The University of Alberta is committed to an equitable, diverse, and
inclusive workforce. We welcome applications from all qualified persons. We
encourage women; First Nations, Métis and Inuit persons; members of visible
minority groups; persons with disabilities; persons of any sexual
orientation or gender identity and expression; and all those who may
contribute to the further diversification of ideas and the University to


Please submit a cover letter and resume to by
October 30, 11:59 pm MDT using the email subject "YCW: Archives Intern."
All applications will be reviewed, however only shortlisted candidates will
be invited for a virtual or phone interview. Two references will be
requested prior to the interview.

This position is offered through the Young Canada Works Building Careers in
Heritage program. For more information on eligibility please visit:

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