Job Postings

  • September 07, 2021 5:29 AM | Anonymous

    More information on the Records Analyst position, can be found on the City of Surrey website.

    Records Analyst

    As one of the fastest growing cities in Canada, City of Surrey is a globally recognized leader in building vibrant, sustainable

    communities through technology and innovation. City of Surrey employees are talented innovators, inspired by meaningful

    work and the opportunity to drive our city—and their careers—forward. Build a City. Build a Future at the City of Surrey.

    Scope

    This is specialized professional records and information management work. Reporting to the Records Manager the Records Analyst supports the corporate records program by participating in developing policies and procedures; providing direction and assistance to department on implementation and ongoing maintenance of corporate records management; documenting and leading corporate records projects.

    Responsibilities

    • Develop, recommend and upon approval, establish and implement new and/or revised methods and procedures subject to records management best practices to improve efficiency.

    • Provide training to staff on records and information management and mailroom policies and procedures.

    • Contribute to developing training materials, conducts records management and mailroom employee training.

    • Participate in paper and electronic projects e.g. (SharePoint, Digital Transformation etc) for records management and mailroom.

    • The incumbent will require knowledge of records management systems, theories and practices; electronic information systems; and principles and techniques of retention and disposition scheduling.

    • Develop project plans and documentation.

    • Conduct appraisals and write reports.

    • Work with other records staff to complete projects and performs other related work as required.

    • Establish and maintain effective working relationships with department staff and management, vendors,outside agencies and the general public.

    • Manage multiple tasks, setting objectives/goals, meet deadlines and re-prioritize work.

    • Interview staff to understand their business needs and use of information customer service methods and techniques.

    • Assign, supervise and review the work of records and mailroom employees.

    • Performs related work as required.

    The Ideal candidate:

    • Is flexible and a collaborative team-player with well-developed interpersonal skills, along with an aptitude for establishing and maintaining positive working relationships with a variety of stakeholders.

    • Is pragmatic and innovative in their approach to information governance.

    • Is results focused and can manage competing priorities.

    • Demonstrates strategic and tactical thinking.

    • Has experience and proven success in leading and implementing records management change.

    • Works collaboratively and persuasively across the organization.

    • Has experience developing user policies, processes in SharePoint Online that support lifecycle management and compliance requirements of its content.

    • Demonstrates rigor and integrity in their decisions and actions.

    • Understands how to handle confidential and sensitive information.

    • Has excellent communication and interpersonal skills.

    • Has well-developed leadership skills in a Unionized setting is preferred.

    Qualifications

    • Master’s Degree in Records Management, Library and Information Studies, or Archival Studies.

    • Have a minimum of 3 years of related experience including the direct supervision of staff including planning and assigning work and meeting deadlines.

    • Excellent written and verbal communication skills are required.

    • An acceptable equivalent combination of education and experience may be considered.

    • Certified Records Manager (CRM) or Certified Records Analyst (CRA) designation is an asset.

    Other Information.

    • Successful applicants must provide proof of qualifications.

    • This position requires completion of a Police Information Check.

    • A valid BC Drivers License.

    • Competitive salary and benefits.


  • September 07, 2021 5:21 AM | Anonymous

    More information about the Records and Archive Analyst position can be found on the Land Title and Survey Authority of British Columbia's website.

  • September 07, 2021 5:19 AM | Anonymous

    More information about this job can be found in the Archivist-Vancouver Police Museum & Archives PDF document.

  • August 31, 2021 11:20 AM | Anonymous

    Job Title: Digital Asset Archivist 

    Employer: South Asian Studies Institute (SASI), University of the Fraser Valley Status: Service contract 

    Organization Description: 

    The South Asian Studies Institute (SASI) at the University of the Fraser Valley is a research  institute that brings together South Asia scholars and students from diverse backgrounds and  disciplines to create a nexus point for programs and activities that support our vision. SASI  fosters inter-disciplinary scholarly research, community and public engagement on issues  related to South Asia and the Canadian South Asian Diaspora. 

    The forthcoming South Asian Canadian Digital Archive (SACDA) is a digital repository being  developed by SASI that is dedicated to the history of the South Asian diaspora in Canada.  SACDA partners with individuals, families, organizations, archives, and museums to digitize,  preserve, and provide access to heritage materials that hold significance for South Asian  Canadians. The SACDA web portal will be a publicly accessible tool for community users,  students, researchers, and educators to connect to local South Asian Canadian diasporic  history.  

    Project Description 

    The Digital Asset Archivist will provide services to manage the South Asian Canadian Digital  Archive and its affiliated services and programs including archival arrangement and description,  digitization, repository maintenance, donor/lender relations, and digital preservation.  

    The development of the SACDA web portal will require the Digital Asset Archivist to: Arrange and describe loans and/or donations according to best practices using Rules for  Archival Description (RAD) 

    Screen materials for copyright and personal information and redact where required Adhere to project policies and procedures for description, digitization, ingest,  loan/acquisition, and digital preservation 

    Implement standards and protocols related to technical architecture, metadata  schemas, data structures, file formats, and ingest 

    Manage development of X number digital exhibits 

    Liaise with external vendors and manage project deliverables 

    Train student staff in archival concepts and terminology, digital repository workflows  and maintenance, digitization best practices, and item-level description

    Digitization and post-processing of archival records according to best practices Process packages through digital preservation pipeline 

    Configure and ingest records in collection management system 

    Develop research guides to assist online users  

    Contractors should possess the following qualifications: 

    Advanced degree in Archival Studies, Library and Information Science, Collection  Management, or Public History 

    Minimum one year of experience working in an archival repository or working with  digital repository systems 

    Ability to maintain and implement digitization and digital repository systems (or  equivalent digital asset management/collection management systems) Knowledge of digital preservation theory and ability to process Archival Information  Packages (AIPs) 

    Experience arranging and describing archival fonds or collections 

    Knowledge of Command Line Interfaces (CLI), or willingness to learn 

    Additional valued skills and knowledge: 

    Knowledge of South Asian Canadian history 

    Prefer ability to read Punjabi, Hindi, Tamil, or Urdu 

    Introductory knowledge of HTML, CSS and JavaScript 

    Ability to trains others in archival concepts and practices 

    Strong research and writing skills 

    Demonstrated attention to detail and accuracy 

    Ability to work independently and as part of a team 

    Location: Abbotsford, BC 

    Length: 8 months, full time – September 2021 to April 2022 

    How to Apply: 

    Please send letter of interest with CV by September 7th, 2021 to: Dr. Satwinder Kaur Bains, Director | satwinder.bains@ufv.ca

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The Archives Association of British Columbia acknowledges that it carries out its work on the land of Indigenous nations throughout British Columbia. We are grateful for the continuing relationships with Indigenous people in B.C. that develop through our work together.  

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